See here the list of Top 10 best printers small business. Read the buying guide and other important factors before making a selection for you or any of your dear ones

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Office Printer & Printer for Business

Buying a new printer for the office does not seem to be a big issue at first, but at second glance, there are various aspects and peculiarities of your business to consider. Anyone who deals with the topic in detail in advance can save a lot of time and money as a result.

So, before you buy, ask yourself the question: what are my requirements for my new office printer? Which print volume does he have to handle? How do I want to integrate the printer into my existing network? But these are just a few questions from many to answer. For medium-sized and large companies, the selection, purchase, maintenance, and planning of consumables are even more complex and often tie up significant resources.

1. Printer for business – what to consider before you buy?

Every company makes individual demands on the functionality of its own printers. Before investing in a new office printer, these demands should be clearly defined. The product portfolio of the various manufacturers is so varied that the interested buyer quickly feels overwhelmed by the large supply. However, there are a few simple questions that every buyer should ask in advance to prevent a bad buy. For even though the trend towards a paperless office is being propagated in many offices, hardly any company is in a position to handle day-to-day business without the use of printers.

The workplace is currently undergoing enormous change – tablets and smartphones are already part of the basic equipment in many companies. Therefore, when investing in a office printer, it should not be forgotten that the printing of mobile devices such as tablets and smartphones is part of the printing process of the 21st century. Not only the purchase price of the device should be included in the purchase decision, but it is useful to consider the consequential costs for the consumables.

Before buying, it is important to discuss the following questions:

How many users should work with the device?

What exactly do you want to do with the device?

How many pages are printed on the device per month?

Would you like to print / copy in color?

Which paper sizes do you want to print on?

Would you like to be able to print on both sides (duplex)?

How many paper trays do you need?

Do you prefer a technology?

Would you like to print wirelessly (W-Lan)?

Is the printer allowed to have only certain dimensions?

Do you prefer a specific manufacturer?

With the help of the printer buying consultant, you will be able to identify the printer with the lowest total cost of ownership based on your individual information.

1.1 Laser or inkjet printers – which technology is suitable?

Printers generally fall into two major categories – inkjet printers and laser printers. Many of the generalizations that used to be known about the advantages and disadvantages of the respective techniques are no longer valid today. Myths like: only inkjet printers can print high quality photos or laser printers work faster than inkjet printers – are outdated today. A dedicated inkjet printer designed for the office environment is able to defy a laser printer in terms of speed.

Likewise, today’s laser printers are able to create attractive photos that can compete qualitatively with the printed product of an inkjet printer. The devices should therefore be considered individually and compared to their own needs and requirements. Only a few differences can still be clearly identified today, more or less.

Laser printers work with toner. This has the advantage that it can withstand longer life of the device without the fine color powder in the toner cartridges drying out or deteriorating in quality. A disadvantage, however, may be the fine dust load of the laser printer and the slightly more expensive entry-level price for the cheapest devices. Inkjet printers can cause the ink cartridges to dry out if the printer is not used for a long period of time. Entry-level models, however, are unbeatable on the market as inkjet printers.

All other distinguishing criteria such as: printing speed, cost per page, reaction time of the printer, printing qualities u. V. M. are defined more by the individual characteristics of the device itself than by its printing technique. A detailed overview of the respective strengths and weaknesses of inkjet printers and laser printers can be found here.

1.2 Printers for companies: Which manufacturers are recommended?

Several manufacturers specialize in the printer sector and offer a variety of different models, so that a suitable device can be found for every requirement. These include the manufacturers:

HP

Ricoh

2. Printer for the office by company size

Different company sizes demand different characteristics of printers. Of course, in addition to the size of the company, the industry must be considered to meet the individual needs of the printer.

2.1 Printers for small businesses and offices

When looking for the best possible printer for a small office, emphasis is placed on good test results and practical handling, which should, above all, suit the personal preference of the owner or freelancer. Since you have to deal with the device in very small structures almost every day, you should get along with the look and function in the long term, but you spend most of his time in the office, where the printer is. The printer should be easy to use and compatible with existing devices such as the tablet, smartphone and laptop.

Printers used in small businesses or home offices often print fewer pages than a larger company. The demands on the pressure volume to be handled are therefore lower. The result is that you can fall back on a smaller, more compact device in these cases, which does not occupy so much space in the room. As an office printer in the home office or for a small business with few employees, the purchase of a multifunction device should be considered. The advantage of an all-in-one device lies in the space savings and the extended functionality.

2.2 Printers for medium-sized companies, companies and authorities

Printers for medium-sized businesses and government agencies can also be individual office printers or network-compatible multifunction devices. Here it is important to observe the respective requirements of the industry and the workflow in the company. The models chosen as office printers for medium-sized companies are usually powerful network printers. Centrally placed you can effectively use a network integration of several departments.

Whether a laser printer or an inkjet printer is the better choice, flat rate can not be answered, since the classic advantages and disadvantages of the respective printer technologies are outdated in modern devices long ago. It may be worthwhile to invest in other specialized devices in addition to the classic office printer. Depending on the industry, a plotter can be useful for creating plans or billboards. Also, the purchase of a separate photo printer can make sense when frequently and independently snapshots or professional photos must be printed.

2.3 Printers for large businesses and open-plan office printers

Large companies should consider some important criteria when choosing a printer. These printers should also be network ready and have a feature like FollowMe Printing. Especially when several groups of people or departments access a printer, the topic of data protection and user identification is the focus. In addition, it may be useful to use devices that have multiple paper trays and so can handle a high volume of printing without having to constantly refill paper. In large companies, the needs of individual departments should also be addressed individually. The marketing team is likely to have different printer needs than the accounting department or planning department.

3. Managed Print Services

Managed Print Service – what is it? Managed Print Services (MPS) are services provided by external service providers to manage and, of course, optimize the printer landscape in the enterprise. Would not it be great if printers were able to independently reorder consumables such as ink or toner? If you could manage faults on the device centrally and the service technician can be ordered with just a few clicks? Managed print services also do this for companies and relieve the burden on internal IT administration. Many printer manufacturers offer in-house MPS service to their customers. However, there is also the possibility of managing the printer fleet independently of the manufacturer via external service providers.
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4. Compatible Cartridges

There are many underestimated ways to save money on the subject of office printers by saving money and saving time each year. Of course, in addition to the purchase price, the purchase of consumables plays an important role when it comes to the calculation of printing costs. A big advantage can be provided by alternative toner or ink cartridges. It does not necessarily have to be the expensive brand product of the printer manufacturer. In addition to the original toner, there is the option to use rebuilt toner, refill toner or directly to the Printer Care Rebuilt Toner and thereby save money.

The high-quality and in Germany manufactured Printer Care Toner offers a real alternative to expensive branded products. In addition to the statutory warranty, Printer Care print cartridges include a 100% functional warranty for a period of 24 months after delivery to the customer. At the same time the manufacturer’s warranty remains in full. If a problem occurs while using a Printer Care product in your printer, one of our service technicians will fix the problem as soon as possible.

5. Printer Online Management

Further savings can be made by printer online management, which saves companies a lot of time. With the free Printer Care Online Management, you can centrally manage your printers and keep an eye on all the information you need about your printers.